One calm flow for the work around care.
CliniLoom connects intake, inbox messages, prior auth prep, follow-ups, notes, and approvals into reviewable clinic workflows your staff can trust.
100% human reviewacross AI-prepared outputs. Patient-facing, clinical, billing, coding, and authorization actions stay staff-approved.
- 22organizations
Representative customer base, Jan 2025–Jun 2026
- 145locations
Across clinic groups and multi-site operations
- 1,200+users
Practice managers, front desk, nurses, and care coordinators
- 100%human review
AI-prepared outputs reviewed before patient-facing, clinical, billing, coding, or authorization action
Scattered admin work, woven into one operating flow.
CliniLoom turns the noise of a clinic day into a clear sequence — capture, route, review, track — without changing how your team actually works.
Intake forms, patient messages, faxes, and PDFs land in one place — parsed, tagged, ready.
Each item lands with the right team member — front desk, MA, biller, or clinician — with full context.
Drafted replies, prior-auth packets, and follow-ups go to the review queue — your team approves, edits, or escalates.
Every action is logged. Patient timelines, approvals, and outcomes stay connected — no orphan tasks.
Weave your work.
Drive better care.
From the first intake to the final outcome — one connected thread.
See the whole flowBeacon Health Group cut clinic admin wait time without removing staff review.
Beacon Health Group, a 12-location multi-specialty clinic group in the Pacific Northwest, used CliniLoom to organize intake packet review, triage patient inbox messages, and prepare prior-authorization documentation across a 17-month operating window.
“CliniLoom has transformed how we handle patient administrative tasks. The time saved on intake and prior auth prep is significant, allowing our staff to focus more on direct patient care. The inbox triage has drastically improved our responsiveness.”
- 45 min15 minIntake packet processing time
- 24–48h2–4hPatient inbox response time
- 60–90 min30–45 minPrior-auth preparation time
- 100%Human review rate across AI-prepared outputs
Methodology: Beacon Health Group time-motion studies and EHR timestamps, January 2025–June 2026.
Faster days, fewer missed tasks, less admin spend.
Drafts ready when your team opens the queue. No more morning catch-up.
Every suggestion shows where it came from — chart, fax, message, or form. Nothing unverifiable.
Reduce manual touches on intake, refills, prior auth, and follow-ups — measured monthly.
Calmer hours, woven together.
- 8:00 AMIntake arrivesEligibility auto-checked
- 9:15 AMMessages routedInbox triaged in 4 min
- 11:00 AMAuth packet reviewedEvidence attached
- 2:30 PMFollow-ups sent18 patients reached
- 4:00 PMNotes reviewedAI drafts approved
Outcomes you can feel by Friday.
Every specialty. Every setting.
All your operations, in one place.
- New patient · Insurance verified
- Returning · Forms complete
- New patient · Awaiting ID
- Refill request · Routed to RN
- Symptom check · Urgent
- Billing question · Routed
- SOAP draft · Ready to review
- Referral letter · Sent
- Care plan · Updated
From the first form to the final follow-up.
- Online intake
- Insurance check
- Document collection
- Clinical notes
- Care plan
- Shared decisions
- Follow-ups
- Patient messages
- Outcome tracking
Smart review.
Safe care.
CliniLoom AI reviews for gaps, flags risks, and suggests next best actions — your team stays in control.
- Clinical context aware
- Privacy-first and secure
- You stay in control
No critical issues found. 2 suggestions.
- Care gap detectedInfluenza vaccine not on record.
- Follow-up suggestedConsider 6-week follow-up.
- Auth renewal soonMRI Lumbar expires in 5 days.
- Care gaps
- Medication safety
- Auth status
- Follow-up adherence
- Documentation quality
Operational volume with review controls intact.
- 450,000+intake packets processed
- 1,200,000+patient inbox messages triaged
- 210,000+prior-auth packets prepared
- 1.5%false-positive rate
- 3.5%low-confidence escalation rate
Representative aggregate metrics across 22 organizations, January 2025–June 2026. All figures approved for public use.
Real teams. Honest words.
"Before CliniLoom, we were checking three places just to know what needed review. Now our morning queue actually matches the day."
"It's the first tool our front desk asked us not to take away. Intake gets done before lunch — that wasn't happening before."
"Prior auth used to bleed into evenings. We still review every packet — it just doesn't take all day to assemble them anymore."
A 20-minute walkthrough on your real workflow.
Plays nicely with your EHR.
- EHREpic · Athena · eClinical
- FaxInbound + outbound
- SMSPatient outreach
- PortalPatient messages
- PayorsEligibility + auths
Plans that scale with your practice.
- Intake + Inbox triage
- Up to 5 team members · 1 location
- Standard reports + BAA
- Adds Prior Auth + Follow-ups
- Up to 15 members · up to 3 locations
- Approval rules + role permissions
- Adds Notes + Coding + Analytics
- Up to 30 members · multi-site
- Priority support · named contact
- SSO / SCIM · custom retention
- Custom EHR + payer integrations
- Dedicated implementation + DPA
Ready to see the thread come together?
Book a personalized demo and explore CliniLoom on your own time.